Upcoming Events and Workshops

A comprehensive preservation program sponsored by the Portland Area Library System (PORTALS) Disaster & Recovery Group

This program is designed to prepare library staff in disaster planning and preservation through a series of workshops that addresses assessment, planning, and recovery of materials and services to ensure institutions are prepared for the unexpected. Content is sequential, moving from foundational knowledge to hands-on practice to a culminating capstone workshop. While individuals may register for single workshops, completing the entire series is recommended. Sending more than one person from an institution is also encouraged so participants may reinforce each other in sharing content with colleagues and implementing learnings in their home settings.

OCTOBER 2004: Foundational knowledge . . .

Disaster Mitigation for Cultural Collections: Risk Assessment & Crisis Communication

Friday, October 8, 2004
US Bank Room, Central Library
Multnomah County Library
801 SW 10th Avenue
Portland, OR 97205

8:30 AM Registration and Coffee
9:15 AM - 4:30 PM Workshop

In this Conservation Center for Art and Historic Facts (CCAHA) workshop, participants will learn how to conduct a vulnerability analysis and risk assessment to evaluate the types of emergencies that might affect their institution and its collections. This evaluation will help institutions develop effective strategies to minimize the likelihood of a disaster. A crisis communications expert will address public relations strategies for emergency situations. The workshop is intended for staff who are involved in collections care activities or have responsibility for the safety of collections including librarians, archivists, curators, collections managers, stewards of historic house museums, site and facility managers and security and safety staff.

SPEAKERS:
Julie Page is the Head of the Preservation Department for the University of California, San Diego Libraries. Julie is coordinator for the statewide California Preservation Program and SILDRN (San Diego/Imperial County Libraries Disaster Response Network). She is a trainer for the American Institute for Conservation of Historic & Artistic Works (AIC) NEH-funded Emergency Response for Cultural Institutions program and has presented workshops for the American Library Association (ALA), Special Libraries Association, California Libraries Association, International Foundation for Cultural Property Protection, and the Heritage Emergency National Task Force.

Michael Smith, Ph.D., Associate Professor of Communication, La Salle University, teaches undergraduate and graduate courses in public relations, organizational communication, and conflict. He is the Director of LaSalle's Professional Communication graduate program in Philadelphia and Prague, Czech Republic.

NOTES: Lunch is not provided - there are many local restaurants. Refunds will be given until two weeks prior to the workshop date. If you are a person who has special needs, CCAHA must be notified three weeks ahead of the program.

COSPONSORS:
Portland Area Library System (PORTALS) is a multi-type library consortium committed to meeting the research and educational needs of people in the greater Portland area through cooperative and creative access to information resources and services.
OCLC Western Service Center, Digital & Preservation Services Program, http://www.oclc.org/western/services/dpr/default.htm

DECEMBER 2004: Hands-on practice . . .

Emergency Preparedness, Response, and Recovery

Thursday and Friday, December 2-3, 2004
Branford P. Millar Library, Room 160
Portland State University
951 SW Hall
Portland, OR 97201

8:30 AM Registration and Coffee
9:00 AM - 4:00 PM Workshop

Libraries, archives, and museums must be prepared to protect staff, users, collections, and facilities in the event of emergencies ranging from minor crises to community-wide disasters. This two-day workshop helps participants prepare for and limit various types of damage through risk assessment, disaster planning, and recovery procedures. Several disaster plans are provided as models, and each institution creates a framework for its own plan. Day One focuses on identifying hazards and developing the disaster plan, and is intended for the current or potential disaster team leaders. Day Two addresses response and recovery, including hands-on salvage activities. Because it is important that several members of a staff be familiar with these techniques, the second day is open to two additional staff members of an institution at no extra charge. Topics include risk assessment and management, disaster planning, elements and development of a written plan, area resources for emergency management and response, disaster response, activities during and after a disaster, and salvage techniques for library and archival materials.

REGISTRATION:
Please see below

SPEAKER:
Shelby Sanett is Director of Special Projects, Amigos Library Services, Dallas, Texas, which includes the Amigos Imaging and Preservation Service (IPS), a nonprofit, grant-funded service providing preservation information, support, and training to librarians and archivists in the Southwestern U.S., primarily Arizona, Arkansas, New Mexico, Oklahoma, and Texas. IPS provides information, disaster planning and recovery assistance, training, and site surveys; develops state and local cooperative networks; and serves as an advocate for preservation regionally and nationally.

Shelby also coordinates the University of Houston Law Library Book Replacement Project, which seeks to replace over 175,000 books and 22,000 Texas Supreme Court records and briefs lost to Tropical Storm Allison in 2002. Shelby serves as coordinator for the State of Texas Alliance for Response Taskforce (START). START is a statewide initiative bringing together cultural heritage leaders, first responders to disasters and emergency management professionals to improve disaster preparedness and response planning.

Shelby is a preservation policy investigator on the International Research on Permanent Authentic Records in Electronic Systems (InterPARES) Project, a 5-year international collaborative project to develop strategies and processes for the long-term preservation of authentic electronic records. Shelby has made numerous presentations at regional, state, and national library and archive conferences and library schools. She has published recent articles on the preservation of electronic records, and presented talks on her research at conferences in the United States and Europe. Shelby holds an MLIS degree from the University of California at Los Angeles (UCLA) and an MBA from the University of Phoenix.

Care and Handling of Collection Materials

Monday, December 6, 2004
Branford P. Millar Library, Room 160
Portland State University
951 SW Hall
Portland, OR 97201

8:30 AM Registration and Coffee
9:00 AM - 4:00 PM Workshop

Libraries, archives and museums take in a wide variety of media, including books and papers. The diversity that forms library collections requires staff to have knowledge of factors affecting collection longevity, causes of deterioration, and the unique requirements that affect handling and care. In addition to books and papers, this workshop provides this information for photographs, negatives, film, microfilm, and magnetic media. The use of poor quality storage and repair supplies can cause irreparable damage to collection materials, thus threatening the safety of the materials they are intended to protect. This workshop includes a discussion about factors related to making sound preservation decisions in selecting supplies.

REGISTRATION:
Please see below

SPEAKER:
Shelby Sanett is Director of Special Projects, Amigos Library Services, Dallas, Texas, which includes the Amigos Imaging and Preservation Service (IPS), a nonprofit, grant-funded service providing preservation information, support, and training to librarians and archivists in the Southwestern U.S., primarily Arizona, Arkansas, New Mexico, Oklahoma, and Texas. IPS provides information, disaster planning and recovery assistance, training, and site surveys; develops state and local cooperative networks; and serves as an advocate for preservation regionally and nationally.

Shelby also coordinates the University of Houston Law Library Book Replacement Project, which seeks to replace over 175,000 books and 22,000 Texas Supreme Court records and briefs lost to Tropical Storm Allison in 2002. Shelby serves as coordinator for the State of Texas Alliance for Response Taskforce (START). START is a statewide initiative bringing together cultural heritage leaders, first responders to disasters and emergency management professionals to improve disaster preparedness and response planning.

Shelby is a preservation policy investigator on the International Research on Permanent Authentic Records in Electronic Systems (InterPARES) Project, a 5-year international collaborative project to develop strategies and processes for the long-term preservation of authentic electronic records. Shelby has made numerous presentations at regional, state, and national library and archive conferences and library schools. She has published recent articles on the preservation of electronic records, and presented talks on her research at conferences in the United States and Europe. Shelby holds an MLIS degree from the University of California at Los Angeles (UCLA) and an MBA from the University of Phoenix. These workshops are supported by a grant from the National Endowment for the Humanities. Any views, findings, conclusions, or recommendations expressed in this (publication) (program) (exhibition) (website) do not necessarily reflect those of the National Endowment for the Humanities.

MARCH 2005: Culminating capstone . . .

Exercising Your Plan Train the Trainer

Friday, March 11, 2005
Branford P. Millar Library, Room 170
Portland State University
951 SW Hall
Portland, OR 97201

8:30 AM Registration and Coffee
9:00 AM - 4:00 PM Workshop

Do you have an emergency response plan for your institution? Is it reviewed and updated at least annually? Is your staff trained in what to do to implement the plan? Do you test and "exercise" your procedures to improve operational readiness and to assure the best possible response? If your institution can't answer yes to all of these questions, then there are steps that still need to be taken in your disaster preparedness planning. In the Exercising Your Plan capstone workshop, participants will review disaster preparedness and response procedures, learn techniques for keeping disaster plans up-to-date and responsive, and observe and practice tabletop exercises by role playing key individuals in a disaster response team who are responding to various scenarios. These fun simulations are an excellent way to:

• Reveal planning weaknesses and resource gaps;
• Improve coordination;
• Clarify roles and responsibilities;
• Improve individual performance and confidence; and
• Build the emergency management team in your home institution.

SPEAKER:
Julie Page is the Head of the Preservation Department for the University of California, San Diego Libraries. Julie is coordinator for the statewide California Preservation Program and SILDRN (San Diego/Imperial County Libraries Disaster Response Network). She is a trainer for the American Institute for Conservation of Historic & Artistic Works (AIC) NEH-funded Emergency Response for Cultural Institutions program and has presented workshops for the American Library Association (ALA), Special Libraries Association, California Libraries Association, International Foundation for Cultural Property Protection, and the Heritage Emergency National Task Force.

For more information, please contact PORTALS Director Sheila Afnan-Manns, 503-725-5992 or afnanman@pdx.edu.

From Vulnerable to Vigilant! Registration Form

For more information, please contact Sheila Afnan-Manns, 503-725-5992, afnanman@pdx.edu.